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Communications Specialist

Location: Los Angeles, CA
Schedule: Onsite 3 to 4 days per week, Monday through Thursday
Duration: Approximately 3 to 4 months, with potential for extension through November
Pay Rate: $40/hour

About the Opportunity

We're partnering with a leading entertainment and technology organization seeking an experienced Event & Communications Specialist to support a high-profile, enterprise-wide technology showcase this fall.

This role is ideal for someone who thrives in fast-paced environments, enjoys managing complex events from concept through execution, and excels at bringing cross-functional teams together through clear communication and exceptional organization.

Key Responsibilities:

Coordinate and manage timelines, deliverables, and milestones to ensure successful event execution.
Partner with cross-functional stakeholders to coordinate logistics, demonstrations, presentations, and event operations.
Serve as the primary point of contact for operational needs, including event services, catering, vendors, invoices, promotional items, and registration.
Draft and edit content for event websites, registration pages, invitations, signage, presentations, and other event collateral.
Develop internal communications to promote the event across multiple channels while maintaining consistent messaging and branding.
Prepare event briefs, stakeholder presentations, meeting notes, task trackers, and project documentation.
Provide onsite coordination before and during the event, ensuring seamless execution and resolving issues as they arise.
Track project progress, identify risks proactively, and collaborate with project leadership to keep initiatives on schedule.

Required Qualifications:

5+ years of professional experience in event planning, communications, project coordination, or a related field.
Experience supporting large-scale corporate events with 100+ attendees.
Exceptional written, verbal, and visual communication skills.
Strong organizational skills with meticulous attention to detail.
Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent stakeholder management and interpersonal skills.
Strong problem-solving abilities and a proactive approach to execution.
Advanced proficiency with:
- Microsoft Excel
- Microsoft Word
- Microsoft Office Suite
- Apple Keynote

Preferred Qualifications:

Previous experience supporting large entertainment, media, or technology organizations.
Experience using:
- Adobe Creative Suite
- WordPress
- Asana
Interest or experience in technology, innovation, AI, or media and entertainment.
Experience working on strategic, high-visibility initiatives with executive stakeholders.

What We're Looking For:

The ideal candidate is:

Highly organized and able to keep complex projects on track.
Strategic in their thinking while remaining hands-on with execution.
Comfortable collaborating across multiple departments and leadership levels.
An exceptional communicator who can create polished content and build strong working relationships.
Calm under pressure and energized by coordinating high-profile events with many moving parts.

If you have a passion for event management, communications, and bringing innovative experiences to life, we'd love to hear from you.

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